Figure 4

Compuvision Ltd Warwick House Warwick Street Forest Hill London SE23 1JF   Telephone +44(0)20 8566 1861 Facsimile +44(0)20 8566 1385 Email staff@comvis.co.uk www.comvis.co.uk   Your ref. Our ref. DS/MR   Date 21 September 20—   Ms B. Kaasen Bredgade 51 DK 1260 Copenhagen K DENMARK 1 Private and Private and confidential confidential Dear Ms Kaasen 2 Subject title Non-payment of invoice 322/17 It appears from our records that, despite several reminders, the above invoice remains unpaid. Unless the account is cleared within 14 days from the date of this letter, we shall take legal action. Yours sincerely Donald Sampson Donald Sampson Sales Manager 3 Copies c.c. Messrs Poole & Jackson Ltd, Solicitors   Chairman John Franks O.B.E. Directors S.B. Allen M.SC. N. Ignot R. Lichens B.A.

 

 

may quote an important reference number, such as an invoice or order number. It should be underlined (in the fully blocked style it is often typed in capital letters instead) and have no final full stop. For example:

‘Delivery of goods for order no 192746’

or

‘INVOICE NUMBER ABC/156181’.

It is not necessary to begin the subject title with Re. (with regard to), e.g. Re.: Application for the post of web designer. When sending email messages this may even be confusing as re is short for reply.

COPIES / COPIES LINE

When copies are sent to people other than the named recipient, c.c. (casbon copy) is added, usually at the end of a letter, before the name/s of the recipient/s of the copies.

If a letter is written to a certain person but is sent for information to others, it is helpful to all concerned to indicate who has been sent copies by using wording such as:

Copies to Mr J Edwards, Mrs R Richards

The copy for each individual can be marked by a tick against the name to save any confusion when sending the letters out.

Sometimes the abbreviation ‘cc’ is used in place of ‘copies to’, though in fact this relates to rather outdated technology; ‘cc’ stands for ‘carbon copies’ from the days when carbon paper was used to produce copies of typed letters.

Similarly, you may see ‘bcc’ on some letters. Use this if you do not want the recipient to know who has received copies: ‘bcc’ stands for ‘blind carbon copies’ – information hidden from the main recipient but shown on the copies. For example, ‘bcc Mr J Edwards’ would appear on Mr Edwards’ copy of the letter, but not the copy sent to the addressee.

These abbreviations are used in email, and mean exactly the same thing.